Purchase Order Coordinator

Louisville, CO (Hybrid)

$37.93/hr

20–30 hrs/week

6-month contract

Overview

Purchase Order Coordinator role supporting a fast-paced operations and finance environment. You will manage the full PO lifecycle including request intake, invoice submission, and tracking while working closely with vendors and internal stakeholders.

This role requires strong organization, attention to detail, and the ability to manage multiple requests with accuracy and speed. You will be a key point of control to ensure compliance, timely payments, and clean financial tracking.

Core Responsibilities

Purchase Order Process Ownership

• Manage end-to-end PO request process from intake through invoice submission
• Submit invoices for payment and track status through completion
• Ensure all documentation including contracts and backup is accurate and attached
• Maintain clean and accurate records across all PO activity

Vendor Coordination

• Partner with vendors to ensure PO is in place prior to work execution
• Communicate requirements clearly to avoid delays or compliance issues
• Support resolution of invoice discrepancies with vendors and AP

Tracking and Reporting

• Maintain PO tracker and ensure all lines are updated and accurate
• Monitor status of requests and follow up on delays
• Identify gaps or inconsistencies and resolve proactively

Tools and Process Support

• Manage PO tools and troubleshoot issues as they arise
• Ensure data accuracy across systems and trackers
• Support process improvements to increase efficiency and reduce errors

Training and Support

• Provide guidance and support to new team members
• Help train others on PO process and best practices
• Act as a resource for process questions and troubleshooting

Required Experience

• 2+ years in purchase orders, accounts payable, or finance operations
• Experience managing high-volume transactional workflows
• Strong attention to detail and documentation accuracy
• Experience working with vendors and internal stakeholders

Skills

• Excel (tracking, data management)
• PO systems or financial tools
• Strong organization and follow-through
• Clear communication with vendors and internal teams
• Ability to manage multiple requests and deadlines

Work Style

• Highly organized and process-driven
• Detail-oriented with strong accuracy
• Able to work independently in a fast-paced environment
• Comfortable working part-time hours with consistent output

Benefits (Through CRG)

Core Coverage

• Medical, dental, and vision insurance options
• Eligibility begins shortly after assignment start

Paid Sick Leave – Colorado

• Accrual: 1 hour per 30 hours worked
• Up to 48 hours per year (in line with Colorado Healthy Families and Workplaces Act)

Compensation Structure

• Weekly pay
• W2 employment
• Part-time schedule: 20–30 hrs/week